A lot of websites offer free agenda templates, like Adobe Spark and SmartSheet. Other programs also offer agenda templates, like Microsoft Office.
For instance, if the meeting is set to take place on Wednesday, you’d want the agenda sent out by Sunday.
This information should go somewhere along the top of the page. For example, you can write that the meeting’s date is April 30 at 7:30 PM.
Some meetings will take more time than others, which is perfectly normal. Be honest and upfront about how long the meeting will go.
For example, a brainstorming meeting might spend more time on generating ideas from the attendees, while a review-based meeting might focus more on critical decisions.
Focus on points that are more serious and time sensitive. For instance, if the meeting is about balancing a budget, you’d want to focus on discussions for cutting back on funds.
For example, if you have a question for an individual supervisor or coworker, you wouldn’t put that inquiry on the agenda.
For instance, instead of putting “catering discussion” as an agenda topic, write something like “Who should cater the reception at our next event?”
Generally, it shouldn’t take more than 2 minutes to go over the agenda at the beginning of the meeting.
You can note the “purpose” and “leader” beneath each point on the agenda. For example, you can list “decision” as the purpose for a meeting, as well as who’s leading that segment of the meeting.
For example, you can write something like: “What were some strong points of this meeting?” or “How can we improve during future meetings?”
For instance, you can write something like: “Please read over the email I sent in regards to the upcoming fundraiser. ” Not all aspects of a meeting agenda will require preparation.
For instance, reviewing the agenda only needs to take 2 minutes, while bigger decisions may need 50 minutes.
For instance, you can spend 5 minutes identifying and labeling a specific issue, then take 10 minutes to brainstorm possible solutions. After this, you can take 10 more minutes to decide what the best possible solution is.
For instance, if 1 part of the agenda, requires attendees to read a specific memo, be sure to print out a copy of that memo and bring it with you to the meeting.
